THIMBLELENAS BOARD MEETING
NOTES
FRIDAY 2/20/2026 Sewing Room
Call to Order: Carol Myers called meeting to order at 8:30am
Attendance: Carol Myers, President; Susan Radka, VPresident; Linda Wickline, Secretary; Bertha Medina, Purchasing Agent; Sue Garcia, Treasurer; Georgine Smith, co-Monitor; Kathy Foster, Membership Chair, Sue Devaney, Member-at-Large. Not present: Lesley Monroe, co-Monitor.
Carol asked if additional items be put on agenda – added discussion on meeting date/time change; add about new door code update. Kathy made motion to approve; second by Georgine; agenda approved.
President’s report: Carol provided an update on obtaining the 501c(3) charity paperwork which is still in progress. Hopefully with all paperwork completed, Carol felt there should be no impediments to obtaining charity classification. Just taking time.
Regarding the grants for a new long-arm quilting machine: Waiting on Randy Trenary and Sandy Seddon to go further.
Everything has been installed and is functioning that was purchased with funds from Foundation – computer, printer, large screen TV. Still working on purchasing a table for the computer – Bertha and Carol have been looking at various set ups and as of meeting, agreed to look at a table that can be utilized as a cutting table later and have capability to have electrical hookups (for computer).
Bertha gave a quick demonstration on how to access the computer/TV for training or how-to videos. Sue Devaney will assist Bertha in developing training program for all members to use computer/TV/printer.
Website update: will discuss later in meeting.
General discussion about policy on how to monitor radio playing by member. There is no written policy on music/radio usage. If someone is playing and it is not received well, or it’s offensive, ask person to stop playing or put on headphones. This will have to be looked into for future, but for now while a monitor is in the room, one of their duties should be to monitor.
VP Report: Susan Radka gave update on Tipster article announcing a thank you to the Foundation for their generous donation to Thimblelenas. Carol asked that the Tipster and TWISCOV be used as a tool for everyone to visit website. Carol said signage of some sort should be posted in room as to where website can be found on internet. Each club needs to look at their site and provide information to Debra Dirks to update. Kathy will make signs to post.
Secretary Report: Motion to approve: Sue Garcia, second by Sue Devaney. Motion carried.
Membership Chair Report: Kathy reported that memberships through February 18, 2026 was 152, 54 members have not paid their dues. If 54 members do not renew, Thimblelenas membership will drop to 98, lowest in years. Kathy will send out email to remind those 54 delinquent to pay dues. Kathy prepared a list of those not paid and shared with board members, looking at people who they know, and if possible, to contact them prior to email going out. Room usage for January 2026 was 342, a decrease from 421 in January 2025.
Carol explained that the 2026 door code is still not done, waiting on Admin to change lock.
Treasurer’s report: Sue G gave update on monies on hand. As of January 31, 2026 there was $2,117.05 in checking account. One CD has a balance of $3,070.41; the second CD has a value of $3,047.56. Audit request by Sam Phillips has been made and will be completed by March 31.
Regarding the CDs and coming due and cashing out: after discussion board approved the cashing in first CD for approximately $3,070.41 by end of March and hold on second CD. At next meeting board will discuss what to do with second CD. Question asked what the HOA will provide towards new quilting machine – $4700 which is on the assist reserve fund and also what the quilting machine sells for in the market, total yield of approximately $8000. The purchase of the new quilting machine will be approximately $28K, so therefore anything over $10K is required to go in front of board for approval before it can be purchased. If HOA approves purchase of machine, then Foundation will make decision on whether they will provide rest of funds needed.
Purchasing Agent’s report: $621.76 is left of Foundation money given to purchase computer, printer, TV and peripherals with still looking at table for computer. Original amount given by Foundation was $2400. If after purchase table there is money left over, the money will be returned to Foundation in good faith.
Discussion regarding computer/printer usage for personal use. A sign will be put near computer/printer to say “Not for Personal Use”. If monitors/clubs see abuse, it will be discussed at next board meeting. Bertha will make up signage. This subject will be discussed further at next meeting.
Motion by accept Treasurer’s Report: Sue Radka motioned, Sue Devaney 2nd. Motion carried.
Member-at-Large Report: Sue Devaney gave report that concern of Embroidery Club: when it rains, there is a leak from ceiling which drips down onto machine. Members have tried to put plastic over machine but when plastic is removed, the threads become tangled or undone. Discussion about how to remedy – move it? No, not good to move machine. Maintenance is aware of leak, but unsure if/when they will fix. In mean time – everyone should think and brainstorm on what to do. A popular suggestion is putting an umbrella – similar to what golfers use – and hang over machine.
Carol introduced a email letter from Joan Bohman, a Copper Foreward Team member. She is planning a CC information meeting on March 17 and then would host an artisan center open house. She is requesting representative from clubs to attend meeting in Kiva Room from 9 to 11 on update on CC, and then move to open house at the Artisan Center rooms immediately following from 11am to approximately 1pm, but she would like to staff each artisan room that is affected by the move to be able to give explanations on how the current work space functions or not, (current Sewing Room). Carol felt that if we have an umbrella up over the Machine Embroidery – it would further show our needs and problems. Talking points could be what the future space at CC would look like and how it would benefit from Thimblelenas moving quickly. Linda will collect points and email to all for March 17 meeting. All board members to review, add to list and provide back to Carol. Carol asked Sue Devaney and Carrie Wiley to attend the 9 – 11 meeting. Each club representative should be available for the open house in the Sewing Room after that meeting, possibly showing projects that are being worked on.
Sue is also developing a list of things to discuss with clubs with concerns she has been told or things that need reinforced, and will report on at the next meeting. Sue also demonstrated a finger-protector for cutting board/rotary cutters to clubs. Was well received.
Co-Monitor’s Report: Georgine stated that monitor functions are going smoothly. Four new monitors have been trained since January 1.
Donation Committee: Susan Radka said committee is functioning well.
Policy and Procedures Manual: Linda explained that updating the procedures should be considered on-going, writing up instructions or procedures as they happen or change. The completed works have been put into a separate binder called “Methods and Procedures” and placed on the shelf with the other binders.
Comment Card: No comments.
Website: Debra Dirks does update – please review website to include or remove if needed. Contact her directly for changes.
Old Business: Carol stated that the Club Fair was well attended. SFK picked up 4 potential members, Embroidery Club picked up 3.
New Business: Discussion on changing date/time of monthly board meeting: consensus is that time/dates work well, no change.
Copper Center letter from Theda (board of SCOV) regarding open house at CC week following March 17, day/times not developed yet. Folks need to be assigned to their respective area in new location, speaking on how clubs will function in new environment. Need to have half page talking point for staffers to discuss with visitors. Carol will share layout of CC rooms via email and to share that there is not enough storage room when talking to people. Stress there is not enough room!
Goals for Thimblelenas board for 2026: None given. Revisit next meeting.
Fabulous 40 party (next January 2027) organized by SCOV – Linda volunteered to be member on committee.
Motion to adjourn by Sue D, second by Kathy. Adjournment at 9:45am.
Respectively submitted by
